Catering vacatures in Alkmaar

Personal Assistant & Office Manager

Location: Driessen Office, Alkmaar

Role Overview

We are seeking an Personal Assistant & Office Managert to join our Driessen office in Alkmaar. This role combines personal support to the CEO with office management and broader management support, ensuring smooth daily operations and a well-organized, professional working environment.

The role consists of two main components:

• Personal Assistant to the CEO: Acting as a trusted point of support.
• Office Management & Management Support: Ensuring efficient and professional office operations.

Key Responsibilities

• Proactively managing the CEO’s calendar, appointments, and priorities.
• Handling confidential correspondence and acting as a gatekeeper where required.
• Coordinating internal and external meetings on behalf of the CEO.
• Travel management for the CEO, including booking flights, hotels, rental cars, and preparing travel itineraries.
• Expense management for the CEO, including processing, tracking, and submitting expenses.
• Supporting the CEO with the preparation and formatting of presentations, reports, and meeting materials.
• Supporting ad-hoc requests and follow-ups to ensure smooth decision-making and execution.

Office Management & Management Support

• Acting as the first point of contact for visitors, customers, and suppliers (in person, phone, and email).
• Planning and coordinating internal and external meetings.
• Ensuring the Driessen office is always in a perfect, organized, and representative state.
• Providing all-round administrative and management support to the management team.
• Lease car management, including ordering and coordinating company cars.
• Managing health and safety regulations and maintaining all required documentation.
• Assisting in the organization of staff events, meetings, and internal activities.
• Managing and updating the local intranet page.
• Supplier management and coordination.

Candidate Profile

• Education: Completed MBO+ or HBO level education in Office Management, Business Administration, or similar.
• Experience: Minimum 3 years of experience in a similar role (Office Manager, PA, or Executive Assistant). Experience supporting senior management or a CEO is a strong plus.
• Skills:
• Strong organizational skills with the ability to manage multiple priorities independently.
• Discreet, reliable, and comfortable handling confidential information.
• Strong communication skills in Dutch and English (verbal and written).
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with presentation support is essential.
• Mindset: Proactive, hands-on, solution-oriented, and a strong team player.

What We Offer

• Salary: Competitive gross annual salary ranging from €38,000 to €48,000 (based on full-time employment).
• Leave: 25 vacation days plus 13 additional ATV days.
• Pension: Company pension plan with a 3.5% employee contribution.
• Development: Access to an Udemy account for continuous development.
• Environment: Opportunity to join a fast-growing international organization

Soort dienstverband: Parttime

Salaris: €38.000,00 - €50.000,00 per jaar

Arbeidsvoorwaarden:

• Kosteloos parkeren
• Pensioen
• Reiskostenvergoeding

Werklocatie: Fysiek