world business service b.v. vacatures

Who we are:
Established in the Netherlands in 2020 by experienced and reputable regulatory affairs executives, MedEnvoy is a fast-growing regulatory consulting company serving over 1000 manufacturers- and distributors of medical devices. With an ambitious goal of become the number 1 service provider in this sector globally, we are currently expanding our team with (among others) a new Business Support Assistant (BSA) for our office in the Hague.

What we do:
We help manufacturers of medical devices and in vitro diagnostic devices to meet regulations in various countries around the world. We provide support via our regulatory Importer- and Authorized Representation services, as well as via our diverse offering of consulting support options. What we do as a company can be summed up by the following statement: MedEnvoy makes sure medical devices are safe to use and compliant with all the laws that are applicable to them.

Job Description:

The Business Support Assistant (BSA) is responsible for executing tasks related to general business administration. This is a combination of keeping information from clients up to date within our administrative systems, doing basic checks on contracts and other documents, assisting the Operations-, Business Development-, Finance- & HR teams with their day-to-day work, and taking the lead in various activities to keep the office running. You will be right in the middle of the business, interacting with- and assisting everyone from the CEO to various regulatory experts, salespeople, and account managers. An interesting job, for people with prior experience in administration.

On a typical day, the BSA:

• Supports the various departments of MedEnvoy in their daily work where needed
• Sets up and maintains client administration within internal systems, and keeps this up to date
• Processes contractual information and documentation received from clients and checks that the provided information (such a signatures, addresses, etc) is complete and correct
• Provides support with accounting activities, like processing and checking of outgoing and incoming invoices and transactions, managing accounts payable and accounts receivable, paying invoices, maintaining payroll records and archiving financial documentation
• Performs basic office tasks, such as data entry, answering the phone and taking messages, sorting mail, maintaining and updating filings, operating office machines, and arranging equipment maintenance and repairs
• Ordering and distributing office supplies
• Plan and prepare for office events, such as meetings, conferences, and promotional activities
• Make arrangements for meetings and travel
• Review and update office procedures to reduce errors and costs

Competency Required for Position

• Experience with Excel, Word, and PowerPoint
• Experience with Exact Online is a plus
• Proficient in spoken and written English, with Dutch being a bonus, but not mandatory
• Eye for detail
• Stress resistant
• Excellent interpersonal and communication skills
• Self-motivated
• Able to work independently and as a part of a team
• Good organizational and planning skills
• Ability to remain professional under all circumstances

This job will be a great fit for you if:

• You have basic skills in Excel, Word and PowerPoint,
• You are proficient in spoken and written English, with Dutch being a bonus, but not a requirement
• You have an eye for detail and are precise in delivering your work
• You like helping people and have good interpersonal communication skills
• You can work independently, but like to work within an international team

What we have to offer

• Full-time (40 hours a week), between 09:00 and 17:30 with a half-hour break for lunch
• A salary of minimum €2,500 a month, with 8% vacation pay not included (ultimate salary depends on experience)
• 25 days of paid time off, with additional unpaid leave options
• Full training for all tasks you are expected to perform
• Initially on location in our office in the Hague (Prinsessegracht 20, 2514 AP), but with hybrid options available later on
• A great opportunity to familiarize yourself with an interesting industry
• Experience working in a fast-growing company with an international team
• A healthy work-life balance
• The (voluntary) option to participate in company drinks, dinners, workshops, and other social events.

Requirements:

• You have at a minimum an MBO 4- or junior college level diploma, or other international equivalent
• You have a minimum of 3 years’ work experience
• Administrative experience is preferred, but not mandatory

Soort dienstverband: Fulltime

Salaris: Vanaf €2.500,00 per maand

Aanvullende vergoedingen:

• Vakantiegeld

Arbeidsvoorwaarden:

• Mogelijkheid tot promotie
• Reiskostenvergoeding

Flexibele taalvereiste:

• Nederlands niet vereist

Werkschema:

• ma-vr

Toestemming om te werken:

• Nederland (Vereist)

Werklocatie: Fysiek