Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties and Responsibilities

Supply:

• Perform supply functions including shipping, receiving, quality checking and issuing;
• Prepare and maintain equipment catalogues;
• Maintain daily records in Enterprise Business Application (EBA);
• Maintain and control the voucher filing system in Supply;
• Prepare and process equipment transfer orders;
• Prepare customs documents for inbound and outbound shipments of NCI Agency material.
• Prepare and process materiel for report of survey/write off;
• Be familiar with the maintenance of Supply files regarding procurements, quotations, requisitions, orders and payments.

Inventory:

• Conduct/assist annual/periodic/HOTO inventory for nonexpendable assets;
• Conduct/assist annual/periodic/HOTO inventory of expendable and stock items;
• Act as Account Holder for all Non-ICT assets located at The Hague, Netherlands.

Finance/Budget:

• When required, as an alternate, perform day to day administration of the advance account (petty cash);
• When required, as an alternate: raise purchase requisitions in the financial system as an authorised requestor;
• Provide inputs for annual budget call for consumable stock account;
• Assist in the development of a recommended spending plan upon receipt of annual consumable budget.

Transport:

• Assist with periodic vehicle checks;
• Undertake driving duties when required and as tasked by the Senior Administrator, Supply, Travel & Transport or Principal Assistant, Supply & Stores Services, including shuttle runs and vehicle transport to / from garages and other locations

Other:

• Act as backup to the other (Chief) Clerks as required;
• Performs other duties as may be required.

Essential Skills and Experience

• At least 2 years NATO (or similar) post-related experience, including practical experience with automated supply and accounting systems;
• Valid driver's license and experience in vehicles up to 8 passengers;
• Experience with electrical pallet trucks and fork lifts;
• Excellent computer skills using MS Office Suite

Personal Attributes:

• Relating and Networking - Easily establishes good relationships with customers and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
• Delivering Results and Meeting Customer Expectations - Focuses on customer needs and satisfaction; sets high standards for quality and quantity; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals.
• Achieving Personal Work Goals and Objectives - Accepts and tackles demanding goals with enthusiasm; works hard and puts in longer hours when it is necessary; seeks progression to roles of increased responsibility and influence; identifies own development needs and makes use of developmental or training opportunities
• Adapting and Responding to Change - Adapts to changing circumstances; tolerates ambiguity; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows an interest in new experiences.

Desirable Skills and Experience

• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including SHAPE and ACT;
• Experience handling a cash account.

Education

• A good general secondary education

Language Proficiency

• Business English
  • French is desirable

Working Location

• The Hague, Netherlands

Working Policy

• On-Site
• Normal office & warehouse environment with some work duties outside (driving, inspections and maintenance of vehicles)

Travel

• Business travel to NATO and national (NATO and non-NATO) facilities as well as frequent travel between NCI Agency offices in the Netherlands and Belgium;
• May be required to undertake duty travel to operational theatres inside and outside NATO boundaries.

Security Clearance

• Valid National or NATO Secret personal security clearance