select excellent b.v. vacatures

De voertaal op het werk is Engels. maar als receptioniste zul je ook veel contact hebben met Nederlands talige bezoekers. We verwachten van je dat je zowel de Nederlandse als Engelse taal goed beheerst. werktijden maandag van 8,00 tot 17.00 en donderdag en vrijdag middag van 12.30 tot 17.00

As a Front office specialist you are the first point of contact for visitors and colleagues at the head office in Eindhoven. You ensure that guests are warmly welcomed, registered according to the correct procedure. You handle all incoming office calls in a correct manner & have an administrative support role for various departments.

Your Key responsibilities are:

• Receives, selects, and distributes mail. Sets priorities and monitors appropriate actions.
• Receives, selects, and distributes (priority) packages/shipments and checks required custom-related documentation.
• Arranges and receives courier mail/packages and ensures proper distribution.
• Manages the computerized switchboard (incoming calls) and interlinked contact system.
• Manages all sickness and health reports through the dedicated system.
• Orders flowers and pastry on request and according to policies.
• Manages and orders the office supplies.
• Performs various administrative activities such as:
• Create/manage/update work processes (process description of individual tasks at the Front-office).
• Holiday replacement registration for Front-office team
• Organization of the monthly internal New Hire training and occasionally giving the training introducing own department.
• Organization of the quarterly internal Product training.
• Creating Purchase Requisitions for payment of Indirect Spend.
• Co-owning the Fluke Sharepoint environment and managing some of the site pages specifically.
• Creating Facilities-related tickets.
• Other duties as agreed to and/or required.

As a Front office specialist at our Eindhoven office, we belief you enjoy communicating with people. You can talk to visitors in a professional and open matter, answer questions and ensure that the phone is answered and connected correctly.

Furthermore, like everyone, you are commercial, sociable, open, communicative and a team player full of ambition and enthusiasm.

Personal/Soft skills:

• At least 2 years of experience in a similar position in an international environment.
• Excellent communication skills over the phone and in person.
• Excellent representative and customer focused skills.
• Flexibility in moving shifts to guarantee full coverage of the Front-office desk.
• Excellent skills in MS Office (Word/Excel/Outlook) and eagerness to learn about more applications.
• Fluent English and Dutch language skills (written and verbal) as we have 30+ nationalities in our HQ location.

Job Type: Part-time

Pay: €16,25 per hour

Work Location: In person

Application Deadline: 06/10/2024