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Job Post Details

Management Assistant - job post

Downtown Music
5.0 out of 5


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  • Fulltime



Volledige vacaturetekst

Downtown Music Holdings (Downtown) is a modern global music company committed to building a more equitable music industry. We help millions of creators, rights holders and their partners to manage their music as a business and get paid fairly for their work. We service over 20 million music assets across North America, Europe, South America, Africa, Asia, and Australia, including some of the most well-known songs in popular music.

Reporting into and working closely with the Senior Executive Assistant, you will provide support to our Executive Office based in Amsterdam which consists of our CEO, CFO & FUGA President.

As we are a global company, you will work closely with our London, NYC, LA and Portland offices; and our Assistants based there. You should therefore be comfortable working across different time zones and be able to respond to any queries in a timely manner. This is a fast-paced environment and flexibility around working hours on occasion will be required.

What You Do

  • Provide complex calendar support to executives, including the scheduling, coordination and management of all internal and external meetings
  • Draft and prepare correspondence for meetings including agendas, notes and follow-ups, as requested
  • Coordinate and arrange all travel for executives including flights, trains and hotels
  • Submit credit card and expense reports on behalf of Executives in a timely manner
  • Support in any ad-hoc projects including preparation of presentations, reports, special projects for the Executive team and possibly wider organisation
  • Assist with organisation of events, PR and internal communications
  • Support CEO in absence of Senior Executive Assistant

Who You Are

A highly motivated and proactive individual who has an eye for detail and takes ownership and pride in your work. Additionally, you are a strong team player, have a love for problem solving, a can-do attitude and a positive approach.

Must have requirements:

  • Demonstrable experience in a similar role within a fast-paced, international environment
  • An affinity for and/or experience in the creative or media industries
  • Highly organised with the ability to manage competing priorities and work to tight deadlines
  • Flexible mindset and a strong team player with team-orientated experience and approach
  • Ability to handle confidential information with the highest level of professionalism and discretion
  • Excellent communicator - able to interact with people in a confident, professional manner at all levels within the organisation
  • Competent user of Google Workspace tools
  • Fluent in the English language

What We Offer

  • The opportunity to be part of a reputable, growing company with strong ambitions
  • An inclusive, collaborative and friendly culture that encourages independent thinking and new ideas
  • Good opportunities for professional and personal development
  • 25 days' holiday per calendar year - full-time
  • Discounted OneFit membership
  • Perks including access to gigs and fun team events

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