executive assistant vacatures in Schiphol

You will work with your assigned Partners as an Senior Executive Assistant (EA) to organize and leverage their time effectively, manage their complex schedules and coordinate their travel logistics.

In this role, you will assume responsibility for planning, organizing and executing major projects. You will also be responsible for planning client and internal meetings, conference calls, zoom meetings, conferences/events and lunches/dinners.

Key aspects of your role include the following:

• Organize and maintain complex calendar(s) for assigned leadership
• Manage all communications including responding to correspondence that does not require personal attention of client service professionals
• Handle all telephone calls in a professional and efficient manner; develop strong ongoing rapport with assistants supporting client executives
• Produce accurate, properly formatted documents and reports, frequently under tight time constraints
• Provide a range of administrative support (e.g., travel scheduling, file organization, expense submission, accounting administration) to effectively provide leverage to client service professionals
• When needed, support the planning and execution of major projects, conferences and other off-site meetings
• Work collaboratively with other executive assistants to ensure backup coverage
• Hybrid work schedule for a maximum of 2 days a week (3 days in-office presence is required)

You’ll work in Amsterdam as part of our Benelux office. You’ll be part of our Benelux EA team, comprising of 2 offices across Benelux, Amsterdam and Brussels, with around 1000 consulting and non-consulting colleagues. You will support Firm Leadership in our Amsterdam Office and report to the Manager of Executive Assistants for Benelux.

You will collaborate with clients, client administrative contacts and with department members in creating a smooth workflow including soliciting assistance from others as needed, helping others as appropriate, and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met. You will also act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner.