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Job Post Details

Office Coordinator - job post

Catawiki
3.3 out of 5
AmsterdamHybride werken

Volledige vacaturetekst

Who we are

,, - at Catawiki, we come across exceptional objects such as these every day.

Catawiki is the leading online marketplace to buy and sell special objects. We offer over 75,000 special objects in auction every week — each reviewed and selected by one of Catawiki’s hundreds of in-house experts specialised in Art, Design, Jewellery, Fashion, Classic Cars, Collectables and many more.

We've sold 10 million unique items to date and it’s our mission to become the world’s most popular auction destination for special objects.

We’re an innovative, pioneering and fast-growing scale-up. If you think you can make a difference to our team, go ahead and apply.

About the role

For our beautiful and centrally located office in Amsterdam we are looking for a receptionist / office coordinator. In this role, you will provide a warm welcome and great experience to all employees and guests coming to the office and provide them with support for any office-related services. You will also assist our office team in the day-to-day operations and participate in Facility projects.

You will build and maintain strong relationships with our employees, our tenants and suppliers.

What you’ll do

  • Main responsibility is to be the first point of contact at reception for employees and visitors coming to the office;
  • Apart from that, you will assist in the day-to-day operations in the office;
  • Administrative support of Office Management including the registration of incoming and outgoing deliveries (stock management), approval of invoices, maintaining email box;
  • Handling and managing Office requests (Jira and Slack)
  • Collaboration and management of suppliers including maintenance & repairs;
  • Oversee health and safety in the office and signal and follow up on any potential issues incl. Emergency response evacuations;
  • Daily follow-up on the opening and closing of the building and reception.
  • Coordinate Catawiki events (lunch, drinks, dinner, parties, category visits)
  • Coordinate and assist with travel & accommodation for Catawikians (there is a travel booking tool)
  • Coordinate and assist with Home office equipment for Catawikians.
  • Assist on daily tasks such as: Replenishment of supplies (drinks & fruit) in the pantries, check our mailbox, maintain tidy areas.
  • In between cleaning of common areas and meeting rooms where needed during the day (we have a cleaning company cleaning the office every evening)
What you’ll bring

You will be the friendly face of our workspace, curious about how your colleagues interact with each other and what they value. With your positive energy and open mindset you will make people feel welcome as soon as they step into the office. Furthermore, you will bring:

  • A fresh graduation (Facility / hospitality management) or 1-3 years of experience in a Facility role or similar
  • A high level of responsibility, drive and a great service-orientation;
  • Excellent organization skills (the ability to prioritize and plan your work in advance) and a good eye for detail;
  • Stress resilient and being able to multitask;
  • You like to develop and improve processes, are eager to take initiatives and proactively make suggestions:
  • Great social & empathy skills which you use to build and maintain strong relationships with all stakeholders;
  • Positive energy and a professional attitude;
  • Excellent communication skills both verbally and in writing in English and preferably Dutch. Fluency in additional European languages is a plus.
  • Eagerness and ability to be physically present at our office throughout the week (5 days a week); must be hands-on
  • Experience or certification with Emergency response / first aid is a plus.
Here’s what we can offer you

This is your chance to join our mission to fulfill people’s passions as part of a young and dynamic organization. You'll be part of an enthusiastic, highly motivated team of 800+ Catawikians.

Additionally, you can expect:
  • A challenging role in a diverse, international and fast-growing organisation with over 50 nationalities.
  • Regular fun activities both on and offline e.g summer parties, boat rides and regular team events.
  • Great secondary benefits including a holiday allowance and a fantastic pension plan paid for by Catawiki.
  • Hybrid ways of working between home and office. We offer remote and activity-based working, suited to the team and individual responsibilities
  • We care about our teams’ wellbeing and offer a holistic wellbeing programme including our Employee Assistance Programme offering clinical services, single-session therapy, wellness support and more.
  • Tailored learning and development opportunities to support your personal and professional growth;
We want to help you celebrate special occasions in life by:
  • Provide employees with a 100 EURO Catavoucher upon joining and 50 EURO birthday Catavouchers;
  • Extra days of annual leave for work anniversaries at 3, 5, 8 and 10 years;
  • Additional leave allowances for important life events such as moving, engagement & marriage;
  • Each year Catawikians get an additional day’s leave to Pursue their Passion!
Please note that our benefits offering changes depending on which country you are employed in. For our country-specific offering please ask your recruiter.

Our commitment to you

Catawiki’s eclectic team represents an international and intergenerational mix of people from different professional and cultural backgrounds. We foster an inclusive and queer-friendly work environment, committed to making every Catawikian feel welcomed and empowered. Whatever your story, we encourage you to bring your unique perspective to the table.

Catawiki stands with Ukraine and encourages people displaced by the current conflict to apply. In addition to the several initiatives we’ve launched, we’re open to ideas on ways we can continue to support the humanitarian effort.

Our offices and way of working

We have sensational offices in Amsterdam, Groningen, Paris and our newest office in Lisbon. Most of our employees are within commutable distance of one of our office locations and enjoy a hybrid work model. This means we expect you to be in the office 2 out of 5 days, roughly 40% of your working time, to collaborate and connect with each other. The exception is of course, if the job description specifically states that the role is 100% remote, as some experts and sales positions are.

Interested?

Apply directly with an English CV and cover letter by submitting your information at the bottom of this page. By submitting your application you agree to .

If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
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